Summer is that much-needed pause: trips, downtime, family gatherings… and suddenly, back to the office 🗂️. After weeks away, it’s normal for some projects to cool down, meetings to be forgotten, and schedules to get a bit disorganized.
This is where the reminder email comes in. A short, friendly, and well-written email that not only refreshes the memory but also conveys professionalism and warmth.
👉 Did you know that, according to HubSpot, well-structured reminders can increase meeting attendance by up to 30%?
Here are some tips to make sure your email stands out.
1. Start with a clear (and friendly) subject line
The subject line is the first impression. Keep it simple. Some examples:
- “See you soon! Reminder of our post-summer meeting”
- “Catching up after the holidays 🌴: let’s confirm our meeting”
✅ Extra tip: avoid generic phrases like “reminder” alone. Add a human touch.
2. A greeting that connects
Forget the cold “Dear Mr. Smith.” This is the time to sound approachable:
“Hi [Name]! I hope you had a great summer and that the return has been smooth.”
This small gesture shows empathy and humanizes your message.
💡 Knowee Tip: add your digital business card to your signature. Every email then becomes an open door to your updated info 👉 Create your free digital business card here.
3. Get straight to the essentials
The recipient should immediately understand what, when, and where. Example:
“Just a quick reminder about our meeting on [date] at [time]. It will be a great moment to pick up where we left off before summer.”
Include the video call link or the address if it’s in person. The easier you make it, the better.
4. Add a mini agenda
Add structure and shows professionalism. If the meeting covers several points, highlight them with bullets:
- Review of previous goals
- Updates from last quarter
- Next steps after summer
Want to learn how to structure productive meetings? 👉 Read this article from Harvard Business Review.
5. Sé flexible y ofrece alternativas
Recuerda que todos vuelven con la agenda saturada. Ofrece margen:
“Si esta hora no te encaja, dime y lo reorganizamos sin problema.”
Esto no solo evita cancelaciones, también refuerza la imagen de cercanía.
6. Dale un toque humano
El correo no debe sonar robótico. Recupera algún detalle previo:
“Me acuerdo que antes del verano hablamos de tu nuevo proyecto… ¡con ganas de retomarlo!”
Ese guiño convierte tu recordatorio en un mensaje cálido, no en un trámite.
7. Cierra con energía (y tu firma digital 😉)
Despedida ideal:
“Gracias por tu tiempo. Nos vemos muy pronto para arrancar con fuerza este último trimestre.”
Y justo debajo: tu firma + tu tarjeta digital Knowee. Así el contacto podrá guardar tus datos en un clic.
Un buen recordatorio no es un correo pesado, sino un puente entre la pausa del verano y la energía de lo que viene. Breve, claro y con un toque humano: esa es la clave.
👉 Crea tu tarjeta digital Knowee para que cada recordatorio sea también una oportunidad de networking: Comienza aquí.
📖 Y si quieres profundizar más en cómo optimizar tu comunicación, te recomendamos leer este artículo externo: Cómo escribir emails efectivos.
